Safety & Compliance

    Know Exactly Who Boarded. Every Vehicle, Every Trip.

    QR code-based passenger check-in gives you a digital attendance record for every trip — visible to administrators and parents in real time.

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    Without Digital Attendance, Safety Is Based on Trust

    A parent calls at 8:15 AM: "Did my child get on the bus?" Your receptionist asks the dispatcher, who calls the driver, who says "I think so — I had a full bus today." That's not an answer anyone is comfortable with. Without a digital record, passenger safety relies entirely on a driver's memory.

    • No digital record of who actually boarded each vehicle
    • "Did my child get on the bus?" questions take minutes to answer instead of seconds
    • Safety incidents have no verifiable data trail
    • Manual attendance sheets get lost, damaged, or never filled out

    Scan. Board. Confirmed.

    Each passenger gets a QR code — either in the mobile app, on a printed card, or on a badge. When they board, the driver or an attendant scans the code with the RouteBot app. The system records the boarding instantly, and administrators see the status in real time. If a passenger who should have boarded hasn't checked in, the system flags it.

    QR Code per Passenger

    Each passenger gets a unique QR code that can be displayed in the mobile app, printed on a card, or embedded in an ID badge.

    One-Tap Scan by Driver

    The driver opens the QR scanner in the RouteBot app and scans each passenger as they board. Each scan takes less than a second.

    Real-Time Boarding Status

    Administrators see boarding status live — who has boarded, who hasn't, and on which vehicle. Parents can see their child's boarding status in the app.

    Missing Passenger Alerts

    If a passenger who was expected to board hasn't checked in by the time the vehicle departs, the system alerts administrators so they can follow up.

    Frequently Asked Questions

    No. The QR code can be a physical printed card or badge. The driver scans it with the RouteBot mobile app — passengers don't need to install anything.
    No. QR attendance is an optional feature. Organizations can enable or disable it based on their needs.
    Yes. When a child's QR code is scanned, the boarding confirmation appears in the parent's mobile app in real time.

    Further reading

    See QR Attendance in the Demo

    Open the demo and look for the QR attendance features in the vehicle route detail views. The QR scanning functionality is fully available in the mobile app.

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    No signup required · Instant access · Sample data included